Privacy Notice
Overview
At Jack Badger Ltd, we are committed to protecting the privacy and security of personal information for our customers, employees, subcontractors, suppliers, and others we work with in our traditional joinery business. This Privacy Notice explains what personal data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018 (DPA 2018).
For questions or concerns, contact our HR, Compliance and Office Manager:
• Email: cat@jackbadger.co.uk (subject: “Privacy”)
• Phone: 01457 854440
• Address: Hawkshead, Hope Street, Glossop, SK13 7SS
Information we collect
We collect and store personal data only when necessary for our joinery operations, such as:
• Customers: Name, address, email, phone number, and project details (e.g., for quotes, orders, or deliveries).
• Employees: Name, contact details, payroll information, training records, and health/safety data.
• Subcontractors: Name, contact details, qualifications, insurance documents, and site-related data.
• Suppliers: Contact details and billing information.
Data is collected when you provide it directly (e.g., via forms, emails, contracts) or through third parties (e.g., recruitment agencies, subcontractor vetting).
Why we use your data
We use personal data for specific purposes, based on lawful reasons:
• To fulfil contracts: Process customer orders, manage employee payroll, or coordinate with subcontractors for site work.
• With your consent: Send marketing emails or newsletters about our joinery services (you can opt out anytime).
• For legal obligations: Submit tax data to HMRC or maintain health and safety records.
• For legitimate interests: Manage projects, communicate with suppliers, or improve our services, unless this harms your rights.
Who we share data with
We share personal data only when necessary, such as:
• HMRC: For payroll or tax purposes.
• Subcontractors: For project coordination (e.g., delivery schedules), under GDPR-compliant contracts.
• Service providers: IT or payroll systems (e.g., cloud storage, accounting software) with secure agreements.
• Regulators: If required by law (e.g., HSE, ICO).
We do not share data outside the UK without safeguards (e.g., Standard Contractual Clauses).
How long we keep data
We keep personal data only as long as needed:
• Customer data: six years after project completion for contract and tax purposes.
• Employee data: Seven years after employment ends for legal records.
• Subcontractor data: three years after contract ends, unless required longer.
• Supplier data: Six years for financial records.
When data is no longer needed, we securely delete or anonymise it.
Your rights
Under the UK GDPR, you have the right to:
• Access: Request a copy of your personal data we hold.
• Correct: Update inaccurate or outdated data.
• Delete: Ask us to remove data no longer needed.
• Restrict: Limit how we use your data in certain cases.
• Portability: Get your data in a transferable format.
• Object: Stop data use for marketing or other purposes that may cause harm.
• Withdraw consent: Opt out of marketing or other consented uses.
To exercise these rights, email cat@jackbadger.co.uk (subject: “Privacy”). We will respond within one month.
Security
We protect your data with:
• Technical measures: Encryption, multi-factor authentication, secure cloud storage, and antivirus software.
• Organisational measures: Restricted access, locked filing cabinets, staff training, and clear desk policies.
Subcontractors handling data (e.g., site details) must follow similar security standards under GDPR-compliant contracts.
Data breaches
If a data breach occurs (e.g., lost records, hacked systems), we will:
• Notify the Information Commissioner’s Office (ICO) within 72 hours if it risks your rights.
• Inform you if the risk is high (e.g., identity theft).
• Investigate and take steps to prevent recurrence.
Report suspected breaches to cat@jackbadger.co.uk immediately.
Complaints or queries
We aim to handle personal data responsibly. If you have concerns about our data practices, please contact us at cat@jackbadger.co.uk.
You can also complain to the ICO:
• Website: www.ico.org.uk
• Phone: 0303 123 1113
• Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Changes to this Privacy Notice
We keep our privacy notice under regular review. This privacy notice was last updated in August 2025.
